ClubHQ's rentals module runs your pole inventory and rental orders in one place — from first quote to final deposit refund.
Your inventory, always accurate
Each pole tracks its manufacturer, length, weight and flex rating, purchase price, and storage location, so your staff can find the right pole fast and price it correctly. A single source of truth for pole status — available, reserved, checked out, or archived — means double-booking isn't possible.
Orders that calculate themselves
Pick a customer, an expected pickup date, and a rental duration, then add poles to the order from a searchable cart. ClubHQ calculates rental fees, deposits, and any discount automatically — no spreadsheet, no manual math.
Pickup and return, handled
One click moves an order to checked-out and marks each pole unavailable for other orders while it's with the customer. When the pole comes back, record its condition and any damage, and ClubHQ computes the deposit refund automatically — factoring in damage fees and any late fee for an overdue return.
Everything reconciles itself
A full history of every order, payment, and pole is there for reporting and reconciliation — no piecing together what happened to a pole or an order after the fact.
Ready to set this up for your club? Sign in and follow the setup guide in Help to configure your pricing and add your first poles. Renting customers can read what to expect when renting for the pickup/return/fees process from their side.